Simple – yet Huge

Finally Get Organized Checklist — Jan 17th – 23rd

Only Two Tasks: Transcribe / Refile – Should be manageable, right?

Task 2: Take the surname binder for my dad’s line and put in chronological order starting with my parent’s family at the time of their marriage, working back for 3 older generations.

I can happily say that I have completed the re-filing task for my father, grandfather and great-grandfather — in THREE separate binders. Thankfully, I ordered a couple of larger binders (4″ D ring). Otherwise, the binders were overstuffed and page turning would be difficult.

Task 1: Transcribe every document for the first four generations

This is where I get an ‘F’ for the week. This is also where the quantity exceeds the available time. My bulging notebooks also mean lots of time spent transcribing. I am using the free program, Transcript, to read some of the handwritten documents. I am putting the transcription in the ‘detail text’ field for the source. I am also creating a word document with the transcription followed by the image. The word document is being saved as both a .docx and a .pdf file. This takes a few extra clicks but is similar to ‘backing up’. I’m getting the transcription saved in multiple places / ways.

I have adopted a file naming system similar to Dear Myrtle‘s but slightly different. This system was suggested by another participant in the Genealogy Do-Over Facebook group.



Since I have several lines where the same name appears throughout the line, I need a way to keep the individuals separate. Thus, I rejected a lot of other file naming suggestions. At first, I was going to reject the one above, but after thinking about it in relation to four generations of Hiram Currey’s I’ve elected to adopt it.

My naming convention will keep an individual together and then put the documents in chronological order. The convention that Dear Myrtle uses will put the documents in chronological order – similar to the binders.

Since I already have the ‘F’ for the 17th-23rd tasks, I’m going to move on to one of the tasks for this next week – volunteer indexing. Then I’ll come back and continue working my way thru the huge pile.




FGO – Week 1

It’s Sunday and I’m proud to say – ‘My homework is done’! I’ve completed the tasks in the Jan 3rd-9th 2016

FINALLY Get Organized Checklist

Clear off the computer desk and make piles for everything

This one was easy since I actually cleaned my computer area yesterday! My desk is mostly clear of piles. Now to just take the time to put items away when finishing for the evening.

My Piles:

  • Worship planning: Hymnal, church calendar, notes just need put away when finished creating the worship media each week.
  • Scanning: Since I’m currently scanning from memory books and notebooks, I have a small worktable next to my computer for this ‘pile’.
  • Books: I have a book case on the opposite wall with ample space for my reference books. Since I’m trying to transition from paper to digital, some of my reference books are Amazon eBooks. I’ve installed the Kindle app on my computer and discovered that I could create a collections. Thus, I now have a ‘genealogy’ collection

Check your office supplies, and replace any missing or lost items

Need another ‘easy’ button for this since this task was mostly completed earlier! First, my husband purchased archival photo boxes for me for Christmas. Then as I was scanning photos, I realized that I was running out of sheet protectors and have more on order along with photo pages.

Setup your computer desk and office the way you really want it

When I started the ‘Genealogy Do-Over’ in July, I made a change to my computer area that I’m really enjoying. I created space for my old laptop to the left of my two monitors. By using my laptop, I can have a webinar going on the laptop and still continue scanning and/or research on my computer.

During the ‘do-over’ process, I also discovered One Note and that I like to use it for task management. Thus, I have a typing easel nearby for my tablet. This saves me screen space since I can keep One Note open on my tablet.

Establish a ‘RED’ clipboard (folder/notebook) as the “when Computer Help Arrives” clipboard

I don’t know that I will use this since I am ‘the help’, but I created a ‘RED’  notebook in One Note for technology issues just in case.

As part of this notebook, I’m creating a technology ‘wish list’. Most of the items on this list will become ‘essential’ if I purchase a laptop to replace my current desktop computer. This list will allow me to keep track of items such as a ‘wireless monitor’ or other devices to allow the connection of multiple monitors to a laptop.

Designate a special ‘GREEN’ clipboard as the ‘Genealogy Challenges’ Clipboard.

I created a ‘Green’ notebook in One Note titled ‘Genealogy Challenges’ for this. I’ve discovered that keeping a research log of any sort is one of my biggest challenges. Perhaps, I should add that as a challenge on this clipboard.

One down and 51 to go. Hopefully, I will be able to stay with this 2016 genealogy project!



Citing Sources Generates EE Questions- Do-Over Week 5

As I’ve been starting my go-over (as part of Genealogy Do-Over Cycle 3), I’ve been digging thru my copy of Evidence Explained. Most of my data is documented, just not according to the current standards of Evidence Explained.

This week, I wrote a #52Ancestors post, Counting Horses, on the agriculture census data for one of my ancestors. I tried to document my references according to EE standards. Most of these sources are census records from Ancestry but are state and non-population census records. As I looked at the source data provided by Ancestry and compared it to the format for “Digital Images Online Commercial Site” in EE, I noticed that the Ancestry information did not provide the actual NARA publication number and roll number. For the Kansas census, Ancestry provided a roll number. When I checked the Kansas State Historical Society site, the roll number provided by Ancestry is different than the roll number assigned by Kansas.

Thus, my questions:

  • Should I be looking up the NARA microfilm numbers for my citations from Ancestry?
  • Should I change the citation for the Ancestry images of the 1875 Kansas census to reflect the correct roll number?
  • I have the 2nd edition of Evidence Explained. Should I be updating this?

Even though I won’t be able to participate in the live sessions, I’m looking forward to Dear Myrtle’s upcoming study group, What Does She Say? Hopefully, I can learn more about properly citing genealogical sources and how to handle quandries like those I encountered today.

Although my progress on my do-over is slow, I am learning a lot and really appreciate the chance to improve my genealogical research skills.

Below are the citations I used:

  • 1875 Kansas state census, Coffey County, populations schedule, Neosho township, p. 13, dwelling 97, family 97, for Alexander Briles; digital image, ( : accessed 8 August 2015); citing 1875 Kansas State Census. Microfilm ks1875_4.
  • 1875 Kansas state census, Coffey County, agriculture schedule, Neosho township, p. 3, line 24, for Alexander Briles; digital image, ( : accessed 8 August 2015); citing 1875 Kansas State Census. Microfilm ks1875_4.
  • 1870 U.S. census, Coffey County, Kansas, agriculture schedule, p. 2, line 18, Alexander Briles; digital image, ( : accessed 8 August 2015); citing 1870; Census Place: Neosho, Coffey, Kansas from Selected U.S. Federal Census Non-Population Schedules, 1850-1880.
  • Corbin, Joyce, “Agriculture in KansasKansapedia : Kansas Historical Society, November 2012, : accessed 8 August 2015).